FINANCE & OPERATIONS MANAGER

ABOUT THE ROLE

We’re looking for an operations specialist – someone highly organized, strategic, and efficient who understands that the success of any organization lies in how smoothly it functions. We’re looking for someone passionate about the systems and innovations that will foster Global Glimpse to be a high-impact, high-functioning workplace. As the Finance and & Operations Manager, you will oversee our business operations, finance strategy, and information technology systems and work in close partnership with our Chief Operating Officer to build and manage the internal systems that will help our team grow and thrive. You will have autonomy and the opportunity to work alongside our executives, managers, and team to bring in new ideas and initiatives and overhaul outdated practices. This is an ideal role for an organized go-getter with a solid background in operations and finance and the desire to level up in leadership and breadth in a fast-paced environment.

Apply for Finance & Operations Manager today!

YOUR OPPORTUNITY FOR IMPACT:

Ensure strong financial management to accelerate our impact:
Oversee strategic development and management of accounting and financial functions, policies and controls, and processes of the organization

  • Lead preparation of all end-of-month and year-end schedules and collaborate with the International Finance & Operations Manager to ensure timely month and year-end closings
  • Assist department leads with the planning and preparation of the annual budget and perform monthly and quarterly financial reports, trend analysis, and reforecasts
  • Maintain positive cash flow and net assets available for operations, and monitor cash reserve
  • Manage the annual financial audit/990 process with external auditor and submit required annual reports 
  • Oversee Accounts Payable (A/P) and Accounts Receivable (A/R) operations including invoice generation and payment processing, maintaining assets and expense schedules 
  • Reconcile monthly revenue process (cash and in-kind)  in collaboration with the Finance, Development, and U.S. Programs teams as needed
  • Support senior leadership with financial analysis and modeling as needed
  • Assist with the preparation of board materials

Improve efficiency and effectiveness:
Oversee general administration and operations responsibilities including mailing, legal registrations, office management & supplies, etc.

  • Manage risk management policies and maintain appropriate levels of insurance coverage across all lines of business in the U.S. and internationally
  • Manage city-, state-, federal-, and international-level compliance filings, including business licenses and annual registrations/renewals
  • Manage office and storage space leases, organizational assets and inventory, and office set-up, and maintenance

Manage the systems that let us do our best work:
Oversee technology systems and infrastructure development (Google Workspace/Suite, Mailchimp, Salesforce, Classy, travel management system) org-wide to ensure that all staff have the tools and resources needed to work effectively

  • Lead project management lifecycle and external vendor management for the organization’s custom traveler management platform 
  • Liaise with external IT consultant on web server needs and domain management
  • Oversee Mailchimp mailing list management and Salesforce general contact management
  • Manage cybersecurity training and onboarding to platforms for employees
  • Conduct ongoing evaluation of all administrative and technology practices to assess needs, improve workflows, and manage organizational risk
  • Make recommendations on technology purchases and investments and support with product contract review and negotiations

WHO WILL THRIVE IN THIS ROLE

We know that it takes more than hard skills to build a winning team. We are looking for teammates who bring diverse experiences, backgrounds, and perspectives and will contribute to our culture and bring strengths in the following areas to their work:

    • Dynamic Project Manager: You excel with setting the direction for a project and supporting others to execute successfully and collaboratively. You’re an excellent communicator, and you excel with influencing and supporting others to achieve outcomes. 
    • Highly Organized: You love organization and structure, you have impeccable skills in time management and follow-through, and you require minimal supervision.
    • Systems Minded:  You thrive creatively when systems are in place to manage the basic tenets of your work and maximize efficiency. You have experience creating systems that enable individuals to thrive, building new infrastructure, and improving existing processes using data and feedback
    • Creative Problem Solver: You’re a problem-solver who thinks outside the box to solve complex challenges. You understand that everything has trade-offs and how to balance those when making bets and decisions. You have a growth mindset and model a culture of continuous improvement by seeking out feedback from others. 
    • Strategic Thinker: You can see the forest through the trees and have the mind for identifying risks and opportunities. You excel with complex analysis, have excellent judgment, and are skilled with balancing competing priorities to reach organizational objectives.
    • Connected to Our Mission: You have had experiences in your own life that drive your passion for Global Glimpse’s mission and vision.

OTHER IMPORTANT CHARACTERISTICS:

  • A demonstrable record of success in nonprofit financial management, including the ability to produce and analyze financial information related to the operations of organizations with $5M+ operating budgets 
  • Experience with QuickBooks Online or other accounting systems
  • Advanced proficiency in Excel and Google Suite/Workspace domain (Docs, Sheets, Slides)
  • Experience with multi-state business operations and familiarity with international nonprofit organization structures preferred

A TYPICAL DAY IN THIS ROLE

You kick off a typical day by reviewing your calendar and ensuring you are prepared for internal and external meetings. You prepare the monthly financial reports and takeaways for the leadership team and our board treasurer. After that, you review the reporting requirements for our annual charitable status renewals and gather the documents to ensure compliance with our filings. You close out the day by researching new systems to upgrade our knowledge management system and creating a recommendation. Every day is different in this dynamic role. You are connecting with team members across the US and around the world, optimizing systems, managing essential processes, and strengthening our capacity for impact. You’re celebrating the wins and learning from missed opportunities, making sure our team members feel valued and supported.

YOUR LEGACY

Play a critical role in strengthening the foundation of Global Glimpse through efficient and equitable systems. Create and manage the strategies, systems, and processes that enable us to provide young people from all backgrounds access to eye-opening and formative international travel experiences.

ABOUT GLOBAL GLIMPSE

Global Glimpse provides travel, leadership, and global learning opportunities to high school students from diverse backgrounds. Our programs develop empathy, agency, and global perspective, empowering a new generation of young leaders with the skills they need to succeed in college and careers and drive change in their communities. 

We bring high school students from different racial, ethnic, socioeconomic, and geographic backgrounds together through shared experience, and since 2008 we have served over 7,500 students and 550 educators across 100 US high schools and provided over $13M in scholarships. 

Our people are everything at Global Glimpse and we invest significant time, focus, and resources to building the best environment possible for our team to thrive and make an impact. At Global GLimpse you can expect to find a culture that reflects our values:

  • Access & diversity are at the heart of our work
  • We humbly strive for excellence
  • We communicate with honesty & transparency
  • We are growth-minded & solutions-oriented
  • We are both mission-driven & business savvy

OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND BELONGING

We know that in order for our programs to be truly transformative for students from all backgrounds they must be both accessible and inclusive. For that reason, we are unwavering in our commitment to building and supporting a team of staff, educators, board members, and community partners that reflect, respect, and understand the backgrounds, identities, and experiences of the students and communities that we serve.

POSITION LOGISTICS

  • Location: Global Glimpse has transitioned to a fully remote culture with staff across the country and around the world. This position is remote with travel required for US and international team retreats. 
  • Start Date: We are assessing applications as they arrive; ideal start date is March 1, 2022
  • Compensation: $68,000-$93,000
  • Benefits: Full health benefits, unlimited PTO, half-day Wellness Fridays… We are proud to provide a total rewards package that puts the person first. You can learn more about our comprehensive benefits package here
  • Application process: Submit your resume and answer some short questions online! No need to include a cover letter, we want to hear from you directly! 

HIRING PROCESS

We spend time getting to know our applicants and ensuring that they have the opportunity to get to know our teams. We believe it’s important for applicants to connect with a range of team members and stakeholders so that they can get a well-rounded sense of who we are and how we work. Once resumes are received our applicant review process includes the following steps (not necessarily in this order):

Global Glimpse is an equal opportunity employer. We believe our team should both reflect and understand the diversity of backgrounds, identities, and experiences of the students and community partners that we serve.  We know that a diverse team, informed by different cultures and perspectives, makes us stronger. Applicants who contribute to this diversity are strongly encouraged to apply.

We’d love to get to know you.

Apply for Finance & Operations Manager today!